Organizational skills are some of the most important and transferable job skills an employee can acquire. They encompass a set of capabilities that help a person to plan, prioritize, and achieve his or her goals.
The ability to keep work organized allows workers to focus on different projects without getting disoriented or lost, thereby increasing productivity and efficiency in the workplace. Managers look for employees who can not only keep their work and their desk organized, but for those who can also adjust quickly to the organized structure of a company.
Why Organizational Skills Are Important
Staying organized in the workplace can save a company time and money. Organizational skills are essential for multitasking and keeping a business running smoothly and successfully. Employers aim to recruit applicants who can work to achieve results consistently, even when unforeseen delays or problems arise.
Internal and External Organization Skills
Organizational skills encompass more than simply keeping a clutter-free desk area. While maintaining a clear space to work in is important, neatness is only one of several key organizational skills. Employees with good organizational skills are also able to keep themselves calm and prepared with systematic planning and scheduling.
Work projects are typically centered around a rigid timeline, and organizing a job into smaller projects and goals can be an effective way to complete them. Furthermore, employers look for workers who can schedule and delegate these smaller tasks to themselves and other employees in order to stay on track with deadlines while sustaining a healthy work-life balance.
Maintaining strong organizational skills can reduce the chance of developing poor work habits such as procrastination, clutter, miscommunication, and inefficiency.
Examples of Organizational Skills
Although organizational skills may be most obvious in people in leadership positions, everyone in a company must be able to organize their own areas of responsibility while understanding and working within the organizational structures of the organization as a whole. Otherwise, inefficiency and confusion set in.
Physical Organization
Physical organization includes not just a tidy desk, but also the layout of rooms, floors, and whole buildings. And it goes well beyond maintaining a neat appearance. A poorly organized space leads to physical discomfort, wasted time, lost objects, or even lost people. The space people work in has a lot to do with how well they work. Someone must design these spaces and then everyone else must maintain order.
Keyword Examples / Related Skills for Resumes: Administrative, Assessment, Attention to Detail, Concision, Coordinating, Coordination, Creative Thinking, Documentation, Effectiveness, Handling Details, Identifying Problems, Identifying Resources, Managing Appointments, Microsoft Office, Policy Enforcement, Prioritization, Productivity, Situational Assessment, Task Analysis, Task Assessment, Task Resolution, Workflow Analysis, Workflow Management, Workforce Analysis.
Planning
Without a plan, a goal is only a wish. For any project, planning means anticipating what resources will be necessary and how long the project will take, then assembling those resources and blocking out the necessary time - and, if necessary, altering the plan based on resource availability and time constraints.
A plan might be as simple as deciding which end of the hall to clean first, or it could chart corporate strategy for the next ten years. Small-scale planning may be easier and faster, but it is not less important.
Keyword Examples / Related Skills for Resumes: Analysis, Analyzing Issues, Budgeting, Business Intelligence, Data, Data Trends, Deadlines, Decision Making, Design, Development, Forecasting, Information Gathering, Metrics, Organizational Development, Plan Development, Predicting, Problem Solving, Program Management, Project Management, Research, Review, Scheduling, Strategic Planning, Strategy Development, Structural Planning, Succession Planning, Trends.
Teamwork
In a well-organized team, each member has a different role and tasks are assigned accordingly. Creating the organizational structure of a new team is a skilled accomplishment, but so is giving and accepting appropriate delegation, following directions, and communicating clearly with the right people. Well-organized people understand and maintain the structures of the teams of which they are a part.
Keyword Examples / Related Skills for Resumes: Attentive Listening, Collaboration, Communication, Confidence, Delegation, Difference Resolution, Directing Others, Evaluating, Facilitating, Goals, Goal Setting, Group Leadership, Implementation, Implementing Decisions, Instruction, Leadership, Management, Managing Conflict, Meeting Deadlines, Meeting Goals, Motivational, Multitasking, Negotiation, Oral Communication, Persuasion, Presentation, Providing Feedback, Public Speaking, Responsibility, Taking Charge, Teaching, Team Building, Teamwork, Time Management, Training, Working with Others, Writing.
Why Keywords Count
Incorporating a few of the keyword examples listed above into the text of your resume is an excellent strategy for making sure your resume gets “noticed” by the applicant tracking systems that many employers utilize during their candidate evaluation process.
These automated computer systems are programmed to search for specific keyword phrases and rank resumes accordingly. Thus, if a job announcement utilizes phrases like “organization,” “teamwork,” or “situational assessment” in its “Desired Qualifications” section, it’s a good idea to include these keywords in your resume.
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